Establishing an efficient administrative system in line with the latest developments in information technology. This section functions to plan, implement, coordinate, and monitor matters related to:

• General administration
• Time recording system
• Correspondence management
• File management and handling of both open and classified documents
• Security matters
• Departmental vehicle management
• Rental of office space, buildings, and staff quarters
• Applications for vehicle, housing, and computer loans
• Building management
• Management of official departmental events/meetings

Determining the financial requirements to support activities under the Headquarters and State/Departmental Offices of PERHILITAN, including the form of allocation and expenditure according to the needs of Programmes and Activities. Additionally, the budgeting process, pre-payment procedures, and accounting records will be managed transparently, efficiently, accurately, and systematically in accordance with financial regulations and policies, aligned with national standards and the client charter. This section functions to plan, implement, coordinate, and monitor Budget Management aspects as follows:

• Budget management for the Headquarters and State/Departmental Offices of PERHILITAN
• Coordinating recommendations for approval by the Controlling Officer or Treasury
• Managing payments for Development Allocations, Allocation Warrants, and Virement of Funds
• Preparing and submitting monthly Vote account reconciliation statements to JANM
• Preparing quarterly expenditure reports for the Treasury
• Secretariat for the Financial and Accounts Management Committee

This section also functions to carry out Payment Management as follows:

• Salary payment matters
• Managing revenue collection
• Preparation of payment vouchers
• Managing applications for advances and claims

Providing ICT infrastructure, infostructure, and services that support the Department’s vision, mission, and objectives; ensuring the security and integrity of ICT assets; becoming a pioneer and leading model in the use of ICT; and embedding it into the Department’s work culture. This section functions to plan, implement, coordinate, and monitor the following:

• Enhancing the Department’s management and operational capabilities through the use of ICT
• Assisting the Department in implementing Electronic Government applications
• Regulating ICT security in line with public sector ICT security guidelines, the NRE Information Security Policy, and the NRE ICT Governance Guidelines
• Providing technical advisory services related to ICT
• Planning and implementing ICT capacity development
• Planning, developing, and maintaining application systems to support the Department’s functions and operations
• Planning and implementing the procurement and disposal processes of the Department’s ICT equipment
• Assisting, supporting, and monitoring the implementation of central agency initiatives (e.g. 1Gov*Net, 1GovuC, and GDC) at the Headquarters and State/Departmental Offices of PERHILITAN

Ensuring the efficient preparation of development project planning for the Headquarters and State/Departmental Offices of PERHILITAN under the Five-Year Plan and Annual Budget, aligned with Government policies. Consistent monitoring and evaluation are conducted on the implementation of development projects in terms of financial and physical progress, with full utilisation of the Project Monitoring System (SPP II) as a method for planning, monitoring, and evaluating development projects.

This section functions to plan, implement, coordinate, and monitor the Department’s development projects in terms of preparing the Five-Year Plan (RMLT), Mid-Term Review, annual allocations for development projects, Development Budget Estimates, as well as applications for additional allocations and scope expansions.

Additionally, this section monitors development projects through site visits and providing secretariat support for project meetings, coordinates and monitors the Project Monitoring System (SPP II), prepares reports on physical and financial performance, evaluates development projects by collecting data and coordinating impact/outcome reports, and manages the financial aspects of the Department’s development programmes and projects.

Planning and managing the procurement of supplies and services for the Headquarters and State/Departmental Offices of PERHILITAN efficiently and effectively, in accordance with current procurement and financial procedures, aligned with Government procurement policies and principles. This section functions to plan, implement, coordinate, and monitor:

• Ministry procurement via direct purchase, quotations, restricted tenders, and open tenders
• Service procurement
• Issuance of local purchase orders
• Management of procurement contracts

Ensuring that asset and store management affairs at the Headquarters and State/Departmental Offices of PERHILITAN are carried out efficiently and effectively in accordance with the prevailing Asset and Store Management Procedures.

Asset management involves the following functions:

• Planning, monitoring, controlling, and supervising the management of the Department’s movable assets based on the Department’s Movable Asset Management Procedures, which covers capital assets and inventory management.
• Ensuring all departmental movable assets are managed according to the established procedures.
• Submitting annual reports related to capital assets and inventory.
• Inspecting capital assets and inventory, disposal of departmental movable assets, and taking surcharge/disciplinary action.
• Monitoring and identifying the lifespan of asset usage.
• Managing the appointment of Inspection Officers, Audit Boards, and Investigation Committees.
• Serving as Secretariat to the Asset and Store Management Committee (JKPAK).

Store management involves delivering supply services to customers by carrying out the following tasks:

• Receiving ordered goods by verifying and certifying the delivery of goods from suppliers.
• Storing stock according to specified methods and locations, optimising storage space.
• Maintaining and preserving stock in good and usable condition.
• Issuing stock according to customer requirements.
• Maintaining accurate, orderly, and up-to-date records for every stock transaction.
• Planning and managing stock to ensure availability at the specified levels.
• Conducting inspections to detect and identify any weaknesses causing stock discrepancies, damaged, obsolete, expired, or stagnant stock.
• Providing security and fire control systems as well as maintaining store cleanliness.
• Taking disposal actions on obsolete, damaged, expired, unusable, unnecessary, stagnant, or excess stock to prevent storage inefficiencies and avoid waste.
• Managing write-off actions for lost stock.